When it comes to transmitting potentially sensitive information in a fast and convenient way, nothing beats the security and speed of a high-quality fax machine.
You might be wondering how modern homes and businesses can benefit from having a fax machine when one can just send emails instead. Due to the security afforded to sensitive information sent via fax, faxing is still a primary way businesses expect you to communicate with them when they need vital information in a hurry. Additionally, since fax machines allow for both automatic confirmation receipts and a paper trail, most companies still rely heavily on the technology for compliance reasons.
We made this guide to showcase the best fax machines on the market. From all-in-one options that are perfect for your home or home office to dedicated fax machines that are made for high-demand business environments, we are confident that we can help you find a fax machine perfect for your unique needs.
Shopping for a Fax Machine
Here are some things to consider:
- Design: Modern fax machines come in all shapes and sizes. If you are looking for a fax machine for your home, finding one with a compact design and all-in-one functionality can help reduce clutter while affording you a printer, fax machine, copier, and scanner in one convenient package. However, a fax machine for the office should be durable enough to withstand heavy use and should be easy to use so that sending faxes won’t lower a worker’s productivity.
- Capacity: If your fax machine will be used to send or receive a large number of faxes, finding an option that can handle high-capacity use is important. Look for a model that features an auto-feed tray with a capacity that is ideal for your personal or business needs. Additionally, a fax machine’s transmission speed will also come into play, although this will be more important if your fax machine sees a lot of use.
- Long-term Considerations: There are also some long-term factors to consider when shopping for a fax machine. How much will it cost to replace a fax machine’s ink and toner? Is it easy to replace? Additionally, finding a durable fax machine is imperative if it will be used in an office environment.
Best Dedicated: Brother FAX-2840 High-Speed Mono Laser Fax Machine
For those seeking an affordable dedicated fax machine for their home or office, the Brother FAX-2840 High-Speed Mono Laser Fax Machine is our top pick. Featuring a 33.6-Kbps modem and speedy fax transmissions, this easy-to-use fax machine is ideal for small to medium workloads and sports a USB 2.0 connection to connect your computer for 21-pages-per-minute laser printing with excellent quality. This model also stands out for its energy-saving sleep mode, which is especially useful for those with occasional fax needs. Compared to similar models, this fax machine also scores points for its affordable consumables, making it a great option for both short and long-term savings.
Brother FAX-2840 High-Speed Mono Laser Fax Machine
Featuring an adjustable 250-sheet capacity paper tray and Hi-Speed USB 2.0 interface, this fax machine is fast and reliable enough for office or home use.
Best All-In-One: Epson EcoTank ET-4760
If you are in the market for an all-in-one solution, the Epson EcoTank ET-4760 sets itself apart from the pack, thanks to its intuitive fax interface and ability to send your faxes directly to your desktop to save on ink costs and paper clutter. Thankfully, its printing, copying, and scanning capabilities are also top-notch, with its PrecisionCore Heat-Free Technology being especially adept at printing crisp, detailed text documents. Additionally, for those who hate spending money on ink cartridges, the EcoTank arrives with up to 2 years of ink in the box, as well as a unique design that is easy to refill when your ink levels get low. Although its 2.4-inch touch screen may be a little small to some, there is not much else about this product to subtract from the things it does well.
Epson EcoTank ET-4760
This all-in-one printer sports easy-to-use fax capabilities while offering inexpensive ink replacement, thanks to its cartridge-free design.
Best for Home: HP OfficeJet Pro 8035 All-in-One Wireless Printer
A great home faxing product should be sleek, compact, secure, and multifunctional, and this all-in-one solution from HP scores high marks. Featuring fast 20-pages-per-minute printing and nice security options for encryption and password protection, this all-in-one printer also serves as a reliable copier, scanner, and fax machine. This device even allows you to fax documents using the app when you are away from home, which is amazing functionality given its low price. This model also impresses with its compact size (it’s definitely smaller and sleeker than most all-in-one options) and self-healing Wi-Fi, which is a dream for those with a spotty Wi-Fi connection that limits productivity.
HP OfficeJet Pro 8035 All-in-One Wireless Printer
This all-in-one printer allows for you to do many of its functions, including sending a fax, remotely via its mobile app. It's also more compact than most of its competitors.
Best for Business: Brother FAX4100E IntelliFax
For businesses that rely heavily on their fax machine and copier, the Brother IntelliFax is a heavy-duty option that can handle a lot of use and abuse while performing reliably day by day. While this black-and-white laser fax machine offers excellent copying and printing functionality, its ease-of-use and quiet operation are what really make it ideal for a modern office environment. Additionally, with a 33.6-Kbps superG3 fax modem and fax transmission speeds of around three seconds per page, this fax machine leaves little to be desired in terms of speed. However, perhaps the most impressive thing this fax machine brings to the table is a robust design that can be used for years, if not decades, without losing a step. If your business needs a rugged fax machine that gets the job done, you can do no better at this price.
Brother FAX4100E IntelliFax
This fax machine has the speed, functionality, and incredible durability for heavy use in a fast-paced office environment.